Kosmic Kingdom Music Festival

2020 Health & Safety Plan

 

For questions please reach out to: Kosmickingdomfest@gmail.com

 

As of late May 2020, Iowa’s Governor Kim Reynolds has lifted restrictions on outdoor events. We are thrilled to announce that we are able to move forward with Kosmic Kingdom Music Festival 2020 on August 28th & 29th, 2020.

 

Our most important goal for 2020 is to ensure safe and sanitary conditions for attendees, artists, and staff. Safety standards are a top priority that will be executed to the fullest extent at this year’s event. 

 

Although KKMF is considered a small gathering- hosting around 2,000 people- the festival operates at a venue that can hold 8,000+ on 44 acres. Currently, based on our previous attendance, we operate at 30% of the grounds actual capacity. Utilizing more space than in previous years, we will encourage everyone in attendance to take advantage of the room to spread out and distance from others in both the festival grounds and the campgrounds. We have significantly refocused planning efforts and resources into personnel, equipment, and the development processes to address safety concerns with regard to COVID-19. Additionally, we will deputize a safety and sanitation team that will solely focus on coordinating fulfilling the below processes and protocols.

 

2020 Health & Safety Plan Contents

 

  1. To Protect Attendees

  2. To Protect Staff

  3. To Protect Vendors

  4. To Protect Artists

  5. In Depth Protocol

    1. Patron Education

    2. Safety and Sanitation Team

    3. Practices for Healthy Staff, Artists and Attendees

 

To Protect Attendees

  • Conduct temperature checks at the box office check-in as well as the festival entry each time an attendee goes into the grounds

  • Require attendees and staff to wear face coverings or masks during the check-in processes at the box office, while waiting in all security entry lines and inside the festival grounds at all times

  • Provide surgical masks to attendees who do not provide their own

  • Require all staff to wear gloves and face coverings or masks at all times

  • Modify flow of people traffic as much as possible to minimize contacts in lines, entry, and exit places

  • Encourage 6-foot distancing at all times during the festival

  • Post signage throughout the camping and festival grounds reminding attendees to wear masks and encourage coughing and sneezing etiquette, hand hygiene, and 6-foot distancing

  • Increased hand washing and sanitizer stations throughout the campgrounds and festival grounds

  • Bathrooms and portable restrooms will be cleaned twice as much as previous years and will also be closely monitored and sanitized by the safety team. We will also be increasing the amount of portable restrooms on-site by 50%.

  • Require that all campsites (including combined campsites with multiple tents) must be stationed 20 feet from the next camping group

  • All Food & Beverage services will follow COVID-19 guidelines from Iowa State and County Health Departments

To Protect Staff

  • Provide adequate and appropriate personal protective equipment (PPE) to staff during their shifts

  • Provide guidance and encouragement on maintaining 6-foot distancing

  • Require all staff to wear gloves and face coverings or masks at all times

  • Post signage for staff and attendees on good hygiene and new safety practices, then make regular announcements to remind staff and attendees to follow guidelines

  • Encourage the use of digital files rather than paper formats (IE: documentation, invoices, inspections, forms, agendas)

  • Ensure clear planning, preparedness, and organization in the workplace

  • All staff members will be required to sign a waiver releasing the festival, staff, artists, and festival stakeholders of any liability in the event that they contract COVID-19

 

To Protect Vendors

  • Provide guidance and encouragement on maintaining 6-foot distancing, cleaning and safety protocols, and social distancing in their shops

  • Encourage all vendors to wear gloves and face coverings or masks for any physical interactions with other individuals

  • Encourage the use of digital payment rather than paper formats (IE: touchless card payments rather than cash payments, emailed receipts rather than paper receipts)

  • Ensure clear planning, preparedness, and organization in the vendor advance

  • All vendors will be required to sign a waiver releasing the festival, staff, artists, and festival stakeholders of any liability in the event that they contract COVID-19


 

To Protect Artists

  • Daily wellness and temperature checks will be performed each day for all backstage and production staff- including festival directors, artist relations teams, stage/audio/visual production crew, ground transportation drivers, runners, and volunteers

  • Perform an in-depth artist relations advance to assess and accommodate each artist to the best of our ability within the 2020 safety guidelines

  • Offer options for on-site artist relations amenities to ensure artists are comfortable and safe while within safety guidelines

  • Limit the number of artist and staff guests with access to backstage and production areas, including any artist hospitality and green room areas

  • Require all artists, artist crew, and ground transportation drivers to wear masks in the vehicle during transportation runs

  • Post signage throughout the backstage and production areas as a reminder to wear masks and encourage coughing and sneezing etiquette, hand hygiene, and 6-foot distancing

  • Provide hand sanitizer and face coverings to artists and crew upon arrival

  • Limit hospitality items to pre-packaged, single serving goods only. No coolers with cans and no shared buffet style meals or snacks will be provided

  • Highly recommend artists and artist crew to wear face coverings/masks 100% of the time, including in backstage areas

  • Sanitize all house DJ and production gear before and after every set or transfer

  • Sanitize high-touch areas frequently before, during, and after the event

  • No shared microphones will be used on any stage

  • All balances on financial settlement will be performed post-show through digital transactions, rather than on site, in-person cash or check transactions


 

Patron Education - Messaging

What we will be messaging:

  • Sanitization procedure

  • Face covering guidelines

  • Hand washing procedure

  • Locations of hand washing stations

  • Ingress and egress procedure

  • Social distancing guidelines 

 

Where we will be messaging: 

  • Website for the venue and event

  • Social media channels for the venue and event

  • Ticket purchasing sites

  • Emails

  • Signage leading to and at the event site 

  • Event registration and credential check-in


 

Safety and Sanitation Team

We will be designating a Safety and Sanitation Team for the event that will be on site 24/7 and will focus on..

  • Coordinating, communicating, and helping implement public health guidelines

  • Work closely with the event producers and venue operators to implement event health and safety plans

  • Ensure that existing safety plans are modified for compatibility with new health plans

  • Help create worker training that applies current information about hazards and infection control measures, including social distancing, handwashing, temperature checking and disinfecting high-touch surfaces

  • Determine, in conjunction with the venue or event organizer, if a worker or patron may safely enter the event space when there is a health concern



 

Practices for Healthy Staff, Artists and Attendees

 

  • Social Distancing: First and foremost, we are recommending standard 6 foot social distancing between individuals. Groups of 10 should leave at least six feet (about two meters) to the next group closest to them. Where a task cannot be accomplished working alone, workers will limit their exposure by forming a “work team” in which people routinely work together, but they keep their distance from everyone else.

 

  • Hand Washing: Frequent hand washing with soap is vital to help combat the spread of any virus. When a sink is available, workers should wash their hands for twenty seconds at least every 60 minutes, and dry thoroughly with a disposable towel or dryer. As a backup, workers may use sanitizer containing at least 60% ethanol or 70% isopropanol when a sink is not available. Workers should also wash their hands at the beginning and end of each shift and break, after using the restroom, sneezing, touching their face, blowing their nose, cleaning, sweeping, mopping, smoking, eating, or drinking. There will be sanitizing and handwashing stations throughout the festival grounds, backstage & campgrounds to ensure accessibility.  

 

  • Gloves: Gloves are not a substitute for regular hand washing. Gloves made of vinyl or similar non-absorbent material that allows fine motor function without possibility of contaminating the wearer’s hands must be worn when conducting health checks on workers or patrons, when handling food, tickets, or any items on which infection can be transmitted, and when using cleaning or disinfecting products. Workers will be trained on the proper use of gloves, including

       frequency of disposal and hand-washing based on the worker’s specific duties, to avoid spreading the virus in high-             touch areas.

 

  • Face Coverings: Physical respiratory protection such as a cloth face covering should be worn whenever people are within six feet (two meters) of each other. Face coverings are required for all employees at all times. Face coverings are required for all attendees during the check-in process upon arrival to the festival as well as entry into the festival grounds. Attendees will be highly encouraged and reminded to wear face masks at all times. In order to ensure maximum comprehension and compliance, signage posted throughout the venue should show how to wear and use a face covering, including these points:

  • Wash your hands before putting on a face covering.

  • Put the same side against your face each time to avoid wearing the “contaminated side” against your nose and mouth.

  • Remove your face covering using the straps to avoid touching the part that protects your face.

  • Wash or replace cloth face coverings after each use, and wear other masks only according to the manufacturer’s specifications.

 

  • Personal Protective Equipment (“PPE”): For workers, PPE will be required to minimize the risk of exposure to coronavirus. The festival itself will ensure that in addition to face coverings and gloves, workers and volunteers have PPE appropriate for their work, and that vendors and independent contractors provide and use their own. PPE will also be available for attendees throughout the festival.

 

  • Temperature Screening: Each point of entry, both front and back of house,

will be monitored by workers trained and approved under the Safety and Sanitation Team’s supervision. These workers will conduct temperature screening using ‘no-touch’ thermometers approved by the Safety and Sanitation Team. Anyone displaying a temperature over 100.4 F (38.0 C) will be taken to a private area for a secondary temperature screening. Workers or patrons confirmed to have a higher temperature will be denied entry and directed to appropriate medical care. 

 

  • Touching Your Face: Workers will be advised to avoid touching their eyes, nose, and mouth. Microphones, headphones, and other personal equipment will not be shared.

 

  • Cough and Sneeze Etiquette: Workers and attendees will be instructed to cover their cough or sneeze with a tissue, or an elbow or shoulder if no tissue is available, followed by thorough handwashing.


 

Sanitizing the Venue

The KKMF team will consistently be sanitizing high-touch areas. As soon as vendors begin to load in, surfaces and objects that are touched frequently, such as the ones listed below, will be regularly disinfected using products approved by the applicable health authority.

 

Areas of focus: 

  • Door handles, handrails, push plates, doorways, railings

  • Bike rack or other barricades the public may touch

  • Handrails for stairs, & ramps

  • Ticket counters

  • Point of Sale terminals, and other keypads

  • Tables and chairs

  • Beverage stations, water fountains, vending and ice machines

  • Trash receptacle touch points

  • Restrooms (front and back of house as well as portable units)

  • Door handles and push plates

  • Sink faucets and counters, and toilet handles

  • Lids of containers for disposal of women’s sanitary products

  • Soap dispensers and towel dispenser handles

  • Baby changing stations

  • Back of House Offices, Dressing Areas, Green Rooms, Production Areas

  • Individual office and other room furniture

  • Light switches and thermostats

  • Cabinet handles

  • Telephones, computers, other keypads, mouse

  • Microphones

  • Backstage and technical equipment

  • Back of House Kitchen and Food Preparation Areas

  • Handles of all kitchen equipment doors, cabinets, push pads

  • Counter surfaces

  • Handles of beverage and towel dispensers

  • Handles of sinks, including handwashing sinks and mop sinks

  • Cleaning tools and buckets


 

Final Notes

 

Our top priority for Kosmic Kingdom 2020 is making sure the artists, staff and attendees are safe and healthy. We understand there may be questions or concerns and we are happy to provide an answer and accommodate as needed. Please feel free to reach out if there is anything we can clarify or if there is a question that has not been touched on in the plan.

 

We look forward to enjoying the weekend with you!

 

  • Kosmic Kingdom Team 

Kosmickingdomfest@gmail.com

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© KOSMIC KINGDOM MUSIC FESTIVAL 2020.